01
Requests get missed
Client messages never become assigned work.
YOUR AI PROJECT COORDINATION AGENT
BUILT FOR TEAMS DELIVERING
ACROSS CLIENT ENGAGEMENTS
THE COORDINATION GAP
Delivery slows when coordination slips.
Across projects, small gaps create expensive consequences.
02
Handoffs stall
Completed work waits for updates, testing or clarifications.
03
Teams lose context
Teams deliver against different understandings.
THE DELIVERY CHALLENGE
Where work gets stuck
Requests, blockers, and decisions are spread across chats, meetings, and trackers. As priorities shift, the next owner or action is easy to miss.
Actions lose clear ownership.
Risks surface after timelines slip.
Leaders piece together status manually.
A shared rhythm keeps work moving
Cloobot X connects project context, ownership, and follow-through—so teams can move from a new signal to a clear next step.
Turn updates into owned actions.
Bring blockers forward with context.
Keep status and decisions visible.
MEET YOUR PM AGENT
Everyday delivery. With the follow-through built in.
Four connected modules keep priorities clear, risks visible and leadership informed.
MY PM PRIORITIES
Illustrative workflow
A clear view of what needs you.
Daily and weekly to-dos across projects, brought together so your attention goes where it matters.
Approve the updated client scope
Implementation project•PM decision
Needs review
Clarify acceptance criteria for QA
Platform rollout•Dependency
Follow-up
Review the weekly project summary
Managed services•Status update
Draft ready
Relevant project updates, ready for your review.
HOW THE FOLLOW-THROUGH HAPPENS
01
Summarizes what changed
02
Follows up with teams and clients
03
Checks deliverable quality
04
Highlights risks and blockers
05
Prepares status and insights
CLOOBOT ALONGSIDE GENERAL LLMS
Summarise
Analyse
Connect to tools
01
Structured Project Records
Maintains risks, issues, dependencies, decisions and actions as records, beyond individual responses.
02
Shared Team Workspace
Gives project teams and leadership a common source of project information.
03
Built-In Governance
Tracks owners, statuses and approvals through a consistent framework.
Project information stays organised and available for use across delivery systems.
THE REALITY OF SI MANAGED SERVICES & HYBRID PROJECTS
3–5 client engagements
Different clients. Different contexts.
A
Client A
Managed Services
B
Client B
Implementation
C
Client C
Hybrid Project
D
Client D
Enhancements
E
Client E
Support & Maintenance
THE SWITCHBOARD
1
PM
Different clients.
Different tools.
Different priorities.
All in a day’s work.
One PM, multiple roles
Different responsibilities, same day.
01
Project Manager
Timelines, risks, client commitments
02
Business Analyst
Requirements, user stories
03
Scrum Master
Sprints, priorities, team coordination
04
QA Lead
Reviews, UAT
05
Salesforce Admin
Configurations, support
Admin responsibilities vary by engagement.
What makes Cloobot Different
Outcome-Driven Autonomy
Coordinates people & next steps toward an objective, within PM-defined controls.
Long-Term Project Context
Connects information arriving across meetings, documents & months of delivery.
Whole-Project Versioning
Snapshot, branch and compare project stats.
Intent Drift & Quality Assurance
Checks outputs against approved requirements and intent.
Evidence Traceability
Links requirements and decisions to their sources and rationale.
Context-Efficient AI
Retrieves relevant information and processes incremental changes.
BUSINESS OUTCOMES
Stronger delivery performance.
Happier clients.
Improve delivery economics while reducing client complaints.
01
More proactive PMs
At the same allocation
02
Less unpaid remedial work
Reduce free hours spent correcting delivery mistakes
03
Earlier risk visibility
Surface scope issues and dependencies sooner
04
Stronger client retention
Address delivery issues before relationships are at risk
05
Fewer client complaints
Stronger client relationships